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Working with Outlook
Managing E-Mail Messages
Finding and Organizing E-Mail Messages
Managing Your Calendar
Scheduling and Managing Meetings
Creating and Organizing a List of Contacts
Keeping Track of Information
What is the difference between Outlook full client and OWA (Outlook Web Access)?
FC means that Outlook is installed on user’s computer and is launched as an application, as opposed to “Outlook Web access”, where a web version of Outlook is accessed via web browser.
How can I create a distribution list in Outlook?
A distribution list is a collection of contacts to whom you may send messages as a group. If you frequently send messages to members of a Plato study group, for example, you might create a distribution list called "Plato Study Team" containing all members of the study team. A message sent to this list goes to all recipients in ths list. Each recipient see her own name and the names of all other recipients on the To: line of each message sent to the group. Distribution lists are useful when groups need to coordinate or communicate.
You can easily add and delete names in a distribution list, send it to others, and print it.
Distribution lists are stored in your Contacts folder. The QU Microsoft Exchange Server contains Global Address Lists, but the personal distribution lists that you create in your Contacts folder are available only to you, though you can share them by copying and sending them to others.
To create a distribution list, open MS Outlook. On the File menu, point to New, and then click Distribution List.
- In the Name box, type a name.
- Click Select Members.
- In the Show names from the list, click the address book that contains the e-mail addresses you want in your distribution list.
- In the Type name or select from list box, type a name you want to include. In the list below, select the name, and then click Members. Do this for each person you want to add to the distribution list, including any from the QU Global Address List, and then click OK.
View interactive tutorial on this topic.
If you want to add a longer description of the distribution list, click the Notes tab, and then type the text.
The distribution list is saved in your Contacts folder by the name you give it.
You can also create distribution lists by compiling contacts from e-mail notes. In the e-mail message you want to copy the names from, select the names in the To, CC or From boxes.
Then, on the Edit menu, click Copy. The contact information is now on your clip board and you can begin to compile the distribution list as before.
On the File menu, point to New, and then click Distribution List, as before. In the Name box, type a name for the distribution list, and click Select Members. In the Add to distribution list list, right-click, and then click Paste.
To print a distribution list, click Contacts, open the distribution list you want to print. Then, on the File menu, click Print.
Password Changes - QU email
Use the Network password reset utility to change your password for email, Blackboard, WebAdvisor, and all other network resources.
**Personal Folders (or .pst Files)
Personal Folders is an optional service in Outlook that many users like because it gives them a place to store email that they want to keep while not using space on the Exchange server. Personal Folders store data to a single file (.pst) on the local drive. Users can elect the name and location where the .pst is stored. Personal Folders can contain data that is very important to the user. Personal Folders often contain sub folders.
How to minimize SPAM
See the Help Desk page on this subject.
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